Be You. Be Bold. Choose Duke.

Staff Specialist, Division of Medical Genetics

Be You.

Be Bold.

What You'll Do:

Executive & Division Leadership Support

• Provide advanced administrative support to the Division Chief, including calendar management, meeting coordination, travel arrangements, and confidential communications.
• Prepare correspondence, reports, presentations, and divisional communications on behalf of leadership.
• Maintain faculty and leadership documentation, including academic portfolios, curriculum vitae, and reporting materials.
• Coordinate divisional meetings, agendas, action items, and follow-up communications.
• Serve as a liaison between divisional leadership and key partners across Duke, including Human Resources, Finance, Research Administration, and departmental leadership.

Chen Center Program Administration

• Coordinate day-to-day administrative operations supporting the Chen Center's mission and strategic objectives.
• Maintain program records, documentation, and operational procedures.
• Organize Scientific Advisory Board meetings, special events, and program activities.
• Track program metrics and assist with data collection, reporting, and documentation requirements.
• Support program leaders with communications, planning, and special initiatives.

Operations & Financial Administration

• Support administrative activities across faculty, research, educational, and clinical programs.
• Serve as a resource for faculty, staff, trainees, and institutional partners regarding divisional processes and operations.
• Assist in maintaining efficient workflows and administrative procedures.
• Coordinate office operations, technology needs, equipment requests, and space-related activities.
• Process purchases, reimbursements, procurement requests, expense reports, and financial transactions in compliance with Duke policies and procedures.

Workforce & Onboarding Coordination

• Coordinate recruitment, hiring, onboarding, and offboarding activities for student workers and assigned personnel.
• Support workforce administration, including scheduling, record maintenance, and timekeeping processes.
• Partner with divisional leadership and Human Resources to facilitate successful onboarding experiences.
• Maintain personnel records and ensure employment-related documentation is complete and accurate.
• Monitor workforce compliance requirements and support adherence to institutional policies.

Strategic Projects & Continuous Improvement

• Participate in divisional and departmental projects that support operational excellence and organizational goals.
• Assist with implementation of new processes, systems, and administrative enhancements.
• Prepare reports, analyze information, and support documentation needs for leadership initiatives.
• Contribute to a culture of continuous improvement, innovation, and service excellence.
• Perform additional duties in support of divisional and departmental priorities.

What You'll Bring:

Required Qualifications

• Knowledge of mathematical, research, and communication principles typically acquired through two years of post-secondary education.
• Four years of clerical, administrative, project coordination, or research-related experience.
• Bachelor's degree in a directly related field may substitute for the education requirement and two years of experience.
• An equivalent combination of relevant education and experience will also be considered.

Preferred Skills & Experience

• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Experience coordinating complex calendars, meetings, events, and administrative activities.
• Experience supporting academic, research, healthcare, or educational environments.
• Knowledge of purchasing, procurement, reimbursement, and expense management processes.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong analytical and problem-solving skills with the ability to interpret policies and recommend solutions.
• Experience supporting recruitment, onboarding, and workforce administration activities.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to collaborate effectively with diverse stakeholders in a fast-paced environment.

Why Duke?

• Support a nationally recognized Division of Medical Genetics committed to advancing healthcare through research, education, and innovation.
• Work alongside exceptional faculty, researchers, clinicians, trainees, and administrative professionals.
• Contribute to meaningful programs that impact patients and families across the region and beyond.
• Build your career within one of the nation's leading academic and healthcare institutions.
• Access professional development opportunities that promote growth and lifelong learning.
• Join a community that values collaboration, belonging, creativity, and excellence.

Choose Duke.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $21.20 to USD $31.24. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.